Annual Members’ Meeting – Tuesday 3rd November, 7pm

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Our next Annual Members’ Meeting (AMM) for Wigtown Community Inn Community Benefit Society will take place on Tuesday 3rd November at 7pm at The Merse.

This year’s meeting is a little later than originally planned, as we wanted to get the busy Wigtown Book Festival period out of the way first!

It’s been another incredibly busy year for the Wigtown Community Inn CBS and The Wigtown Ploughman, and the AMM is an opportunity for our Members to hear an update on where we are, look at the Society’s progress and finances, ask questions, and help shape what comes next.

A little about the procedure:
The current Management Committee comprises Craig Hamnett, Julie Willan, George Moore, Ada Montgomery, Meg MacPherson and Angela Norris.

Recently, David Cannon and Kim O’Brien stepped down from the committee, and we would like to extend our deepest thanks to them for their hard work and the boundless energy they have brought to the project. They really have been invaluable, and we wish them every success in their future endeavours – returning all the words of encouragement they have given us right back to them!

We are keen to welcome some new people onto the Management Committee as we look towards the next stage of the project.

We’d particularly love to hear from Members who could bring an interest, skills or experience in areas such as long-term strategic planning, funding and grant applications, community outreach, and marketing. You certainly don’t need to be an expert in everything – we’re looking for people who are enthusiastic about the project and can bring their own experience, ideas and perspective to the committee.

If you are interested in joining the Management Committee, we would like to receive your nomination by 26th October. This will allow us to collate all nominations in advance and give all Members the opportunity to vote, including those who are unable to attend the meeting in person, either by proxy or by email.

The AMM will also include updates on the Society’s activities and progress, the relevant accounts and finances, any business requiring Member approval, and an opportunity for Members to raise questions and discuss the Society’s future.

We’ll be sharing the full agenda with Members ahead of the meeting.

As a community-owned project, our Members are at the heart of what we do, so we’d love to see as many of you there as possible. Thank you for your continued support!

    Nomination Form: Management Committee Election



    Home address




    Are you a Community Member or Supporter Member?

    Are you over 16 years of age?

    Personal Statement

    Declaration

    By submitting this application you confirm that you:

    • Are a current Member of the Society

    • Support its Purpose and Objects

    • Are willing to serve as a member of the Management Committee if elected

    • Agree to sign and abide by the Committee's Code of Conduct

    AMM Procedure

    Management Committee Size

    • Minimum: 3 members
    • Maximum: 12 members
    • Co-opted members: No more than ¼ (i.e. max 3) may be co-opted by the Committee.
    • Reserved seat: One seat is reserved for Wigtown and Bladnoch Community Initiative.
    • Community Members must form a majority of the Committee.
    • No more than 2 seats may be filled by Supporter Members (i.e. those not residing in the community) (See Rule 5.1 & 5.2)

    Management Committee Roles/Skillsets Needed

    • Secretary
    • HR and Recruitment experience
    • Facilities management experience
    • Long-term strategic planning experience
    • Funding and Grant applications experience
    • Community outreach experience
    • Marketing experience

    Nomination & Election Process

    • Nominations and elections must follow procedures determined by the Management Committee (Rule 5.6).
    • Only Members over the statutory minimum age (16+) may be elected (Rule 5.7).
    • Members can be co-opted until the next AMM, but elected positions are filled by vote at the Members’ Meeting (Rule 5.5).
    • Members are encouraged to submit a nomination form before the AMM. The deadline is midnight 26th October.
    • All candidates must:
      • Be over 16 years old
      • Be current Members
      • Support the Society’s Purpose and Objects
      • Agree to adopt a Code of Conduct

    Voting Procedure

    • Voting takes place at the Annual Members’ Meeting (Rule 4.4.4).
    • One Member = One Vote (Rule 4.18).
    • Voting is by show of hands, by proxy, and by email (Rules 4.16–4.22).
    • Simple majority decides, unless otherwise stated (Rule 4.19).

    Counting & Results

    • Votes will be counted by the Secretary (as Returning Officer), supported by two independent scrutineers.
    • Candidates are ranked by total votes received.
    • The top-ranking candidates are elected subject to:
      • A Community Member majority
      • A maximum of 2 Supporter Members
    • If these conditions aren’t met, adjustments are made by:
      • Prioritising the highest-voted eligible candidates
      • Disqualifying excess Supporter Members (beyond 2) even if they score higher

    Terms

    All terms are a maximum of 3 consecutive terms before a 12-month break is required (Rule 5.5.A).

    What Happens if There Are More Than 12 Candidates?

    Members vote, and the 12 candidates with the most votes are elected.

    • Community Members must form a majority of the Committee (Rule 5.2).
    • No more than 2 Supporter Members can be elected.

    If a tie occurs for the 12th spot, a runoff vote will be held at the meeting by show of hands.