Hello lovely members! Hopefully you received an email about our Members’ meeting this evening – if you can, please come along to The Wigtown Ploughman (not the County Buildings) at 8pm til 9pm. We look forward to providing an update on our progress.
Minutes
1. Welcome and Apologies
Apologies were received from Peter Dobson, Caroline McLearn, Nic Passfield, and Jan Winder.
Thanks to everyone for coming. It’s been 1 month and 5 days since our last meeting—what a whirlwind! The bar opened four weeks ago, and we hope people have found it welcoming and warm. There have been no major difficulties, and things have gone smoothly.
Members are invited to suggest any improvements. Craig noted how pleased we are with the paid staff, who have hit the ground running and contributed significantly to the pub’s success. We hope they will gradually take on more responsibility, and we’re aiming to bring in additional staff.
2. Warm Space/The Lounge update
We’ve been looking for a volunteer to coordinate Lounge volunteers. A meeting took place in the Lounge today—thanks to Penni and the 12 attendees. The aim is to open the Lounge from 10am–2pm, four days a week, with volunteers doing two-hour shifts. We have a supportive bank of volunteers who will drop in to back up the two scheduled people on each shift.
No DBS checks are required, as we are not specifically catering to vulnerable adults or children. All those attending have previous voluntary experience. We hope to extend opening hours in future.
A further volunteer meeting will be held on 30th April. The Lounge will officially open on 12th May. It’s hoped the space will be used for reading, socialising, games, and accessing Wi-Fi.
Penni will need to step back from the coordinator role shortly due to a hospital procedure, but she’s confident someone from the new volunteer group will take it on.
3. Bar / Entertainment Subcommittee / planned events
Now that the bar is established, the Bar Committee has merged with the Entertainment Committee. David confirmed that the bar is now self-sustaining. There have been some changes to ales, with new options from Five Kingdoms Brewery. We’re planning a ticketed ale tasting night in collaboration with them.
Last Friday’s pub quiz went very well—Phil Hall did a fantastic job as compère.
This Sunday, we’re hosting a food offering from Toots & Co woodfired pizza oven, now based in Leswalt. Sarah is keen to work with us. The event will be “3 Ps”: Pizza, Pudding, and a Pint. Leanne and Nadine will serve Lemon Meringue Pie, Sticky Toffee Pudding, and Chocolate Brownie. Gluten-free options are available but must be pre-ordered. The pizza van will be at the back of the beer garden—thanks to the owners for granting access. Thanks also to Andi for the gardening work and for laying the gravel path.
For the 80th VE Day celebration, we’ll put up bunting and aim to commemorate the day, though options are limited due to our bar-only status.
Other ideas include a ticketed wine tasting session—possibly with grazing boxes from Toots & Co.
MSP Emma Harper recently held a surgery in the bar and was very impressed with the progress. We’ve extended the offer to other MSPs to book the space for their surgeries.
A booking system will be introduced for hiring out the Lounge and the three-bedroom flat.
4. The Cairnsmore – Self catering flat update
The Lounge Subcommittee has transitioned to focusing on decorating and furnishing the flat to let it as holiday accommodation. A £5,000 budget has been approved, drawn from the share capital. We’ve secured quality items at discounted prices, staying under budget thanks to careful planning.
Q: Andi – Will the flat remain a holiday let (not via Airbnb)?
A: Yes, it will be a six-person self-catering flat, listed on Booking.com and our website. If needed in the future to house a manager, we will review that.
The flat has its own kitchen, so meal provision is not required, which simplifies things.
Q: Andi – What’s the delay with the kitchen?
A: The delay relates to Scottish Power needing to connect us to three-phase power, which will cost around £2,000. We have three separate meters—for the kitchen, bar, and flat. Only the kitchen requires three-phase, and separate meters are useful for tracking running costs. The kitchen oven is 17kW.
The decorating group would like to name the flat The Cairnsmore. They aim to have it ready in 4–5 weeks, with items already being ordered.
Rates will be £750–£1,000 per week, which is in line with market pricing. As a six-person let, it must be high quality from the start—we can’t risk a poor review.
The Wigtown Ploughman has received 5-star reviews so far.
Once The Cairnsmore is operational, the pub may open seven days a week. This could mean extra hours and opportunities for current staff.
The share capital will also be used to support the kitchen and refurbish the four bedrooms.
Royal Mail has now updated our address to the Wigtown Ploughman (previously The Plough Inn). We also share this address with U3A, who use us as a postbox.
It’s been great seeing people playing cards and enjoying the Lounge space.
We’re exploring signage options and repainting the building frontage—members will vote on the colour scheme.
We’re very grateful to those who continue to help and check in to see what’s needed.
Nadine confirmed the coffee machine is now operational and will be available whenever the bar is open. She’ll also provide training. The machine was gifted to us after discovering our original one was beyond repair and has been scrapped. We paid £350 for the engineer’s certification. Nadine will manage bean orders and training.
We’re starting with basic coffee options, with plans to expand (including hot chocolate and flavoured teas) once the kitchen is running.
5. Financial health update
£10,000 of share capital was used to set up the bar. Sales are going well:
- Four days in March saw £3,000 in sales
- April-to-date shows £8,000 in sales
Even on quiet days, we’re taking around £300.
Upcoming expenses include:
- EPOS machine (£1,700)
- Payroll (due tomorrow)
6. Date and Time of Next Members Meeting
Tuesday 3rd June, 8PM
7. Members’ Questions, Ideas, and AOB
Q: Gillian: What about the sign?
We’re awaiting a quote from Galloway Signs. Lights for the hanging sign are in place, and the name Wigtown Ploughman will appear in lettering across the frontage. We’ve had positive feedback about allowing takeaway food and having tables outside.
Q: Will there be photos of the flat once it’s finished?
Yes—there will be photos, and probably an open day to let people see the space. Members will be involved in deciding the flat’s final appearance, as well as the front of the building. We’ll have marketing leaflets and ask members to help spread the word.
Q: Rebecca: Have we contacted VisitScotland?
Craig: Not yet, but we are in touch with SSDA (South of Scotland Destination Alliance), who focus on this area. A marketing committee may be formed. People are already visiting Wigtown based on recommendations from Ben and Beth during their tours. We’ll speak with them about helping us spread the word, and marketing efforts will be broadened.
Q: How much will the pizzas cost?
Around £12 for a large woodfired pizza.
Q: What are the bar prices?
All pints are £5 or under.
Q: Can we speed up the Scottish Power connection?
It was suggested that we contact our MP to help push for the connection.
AGM: Likely to take place in July.
Meeting closed at 9PM with thanks to all who attended.